The tenders can be open and the developer still cannot be picked in a closed room. Under the Government Order of 30 September 2026, No. SGRYO-2026/C.R. 108/14-S, the selection meeting is valid only in the presence of an Authorised Officer from the Registrar. A member cannot send a representative. The meeting is video-recorded at the society’s cost. The yes must again come from at least 51 per cent of all members, and an absent member’s letter is not a vote.
The order is under Section 79A of the Maharashtra Co-operative Societies Act, 1960. It supersedes the 4 July 2019 resolution. This part is paragraph 12. The agreement that follows the selection is the next part.
The Registrar’s officer is not optional
The Special General Meeting selects one developer from the tenders the committee has cleared with the architect or project management consultant, on experience, quality, financial capacity, technical capacity and competitive rates.
It is mandatory to hold this meeting in the presence of a representative of the Registrar. The society submits a proposal for appointment of an Authorised Officer, with the minutes of the earlier redevelopment meetings, the list of members, the project report, the information on all tenders received, and the comparative statement. After scrutiny, the Registrar must decide on the appointment within 14 days of receiving the proposal.
A developer chosen without that officer in the room is not a selection under this clause.
Notice goes out only after the officer is appointed
After the appointment, the Secretary convenes the selection meeting within one month. The agenda and the comparative statement of the tenders go to every member 14 days before the meeting, by hand delivery, registered post or email. The acknowledgement is kept. The Authorised Officer verifies it.
Same quorum, same physical floor
The quorum is two-thirds of the total members. Members abroad, bedridden, disabled, or unable to attend for an unavoidable reason may join by remote system or video call. That attendance counts for the quorum and for the 51 per cent majority. It is still mandatory that 51 per cent of all members are physically present. The society appoints the service provider for the video call. The Authorised Officer verifies attendance and quorum.
If the quorum fails, the meeting is adjourned and reconvened within one month on 7 days’ notice. If it fails again, the order treats the members as not interested. The meeting is cancelled. The subject cannot return to a Special General Meeting for 3 months.
No proxy, identity checked, only shortlisted builders in the room
Only authorised members attend. A member cannot send a representative. Members must carry a valid identity card. Before the meeting begins, the Authorised Officer checks identity against the members’ register, the share certificate and the identity card.
The officer also ensures that only the authorised representatives of the developers whose tenders are being presented are present, and arranges video recording at the society’s expense.
After the quorum is complete, the Secretary or the consultant presents the comparative information. The developer is selected by a majority of members, not less than 51 per cent of the total membership, with terms and conditions, and the tender is finalised. The selected developer’s consent is taken. Members who want to speak or record an objection are given the chance.
Show of hands, unless one-fifth demands a secret ballot
The Authorised Officer conducts the vote by show of hands, or by secret ballot if one-fifth of the total members demand it in writing. For a secret ballot, the officer makes the arrangements, including for members on video call, with the service provider. The society bears the expense.
The written approval of members present, in the hall and on video call, must be not less than 51 per cent of all members. No written, oral or other view of an absent member is considered. If the selected developer or the representative does not attend, consent to the project is presumed, and the society proceeds.
One copy of the video stays with the Secretary. One copy goes to the Registrar.
The selection is entered in the Registrar’s register
Within 14 days, the President or Secretary files the minutes, the written approval letters, the developer’s consent, and the attendance sheet. The Authorised Officer files a report and the video on a CD or pen drive.
The Registrar enters these in the redevelopment register kept in that office, and writes to the society and to the local planning authority, Municipal Corporation or Municipal Council, that the developer has been appointed in accordance with this Government Order.
Notices, minutes, the video, the consultant’s report, the draft tender, the tenders, the comparative statement and the draft development agreement are available to members for inspection free of cost. Copies are given promptly on the prescribed fee. Every redevelopment notice and minute of the committee and of a Special General Meeting goes to the Registrar within 14 days. The society keeps the acknowledgements.
Also Read: Society Redevelopment Part 4: Carpet or Corpus Must Stay Fixed in the Tender
